All Poulshot Village Trust Volunteers
Copy:
Insurance File
ACTIVITY IN GREEN GARDENS 29 JANUARY AND 26 FEBRUARY 2022
Situation:
1. The Village Trust has received permission from the Parish Council to undertake work in Green Gardens on Saturday 29 January and 26 February 2022. Two days have been made available for the tidy-up to allow for poor weather on the first date. The Trust committee will cancel either date if the weather is likely to prevent the work being accomplished safely. If the work is completed on the first date, and the weather permits, the second date will be used exclusively to position bird boxes in Green Gardens and around the Green. Permission to site bird boxes has been received from the Parish Council.
Mission:
2. To tidy the entrances to, and hedges within, Green Gardens safely.
Execution:
3. The activity will be carried out in 4 stages: the first will be to publicise the activity and invite volunteers; the second to gather and brief the volunteers that arrive in Green Gardens on the tasks to be undertaken; the third to carry out the tasks; and the fourth to tidy up and ensure no debris from the work impedes the paths. The details of each stage are in the attached Annex A.
Risks:
4. A risk assessment for the planned activity is at Annex B. A first aid kit will be available on sight during the work for very minor injuries only. All injuries should be reported to a Trust Committee Member. In the unfortunate event of an injury beyond very minor, the casualty should be taken to the nearest NHS Minor Injuries Unit (details below) or an ambulance called – all Committee Members will have a mobile phone to call the emergency services if necessary.
Minor Injuries Unit [What3Words: weds.hired.drive]
Chippenham Community Hospital
St Francis Avenue
Chippenham, SN15 2AJ
Emergency Services: Telephone 999
Location of Green Gardens: The Green, Poulshot, Devizes
Entrance What3words location: fragment.cases.angry
Waste Management:
5. Waste created during the tidy up will be moved to the composting areas in the southernmost corner of Green Gardens – if a licence is in place in time burning may take place
Volunteers:
6. Volunteers are asked to gather in the central area of Green Gardens at 10:25am on the dates with a view to starting the briefing at 10:30am. Volunteers are requested to wear clothing suitable for gardening and for the weather forecast for the day and to anticipate up to 2 hours of work. Sturdy shoes are strongly advised as are thornproof gloves. Volunteers testing positive or exhibiting the signs of Covid are kindly asked to stay away. Any volunteer displaying the signs of Covid may be asked to return home. Children under the age of 16 are welcome but must be very closely supervised by their parents at all times. Volunteers will be requested to read this instruction and sign a register accordingly.
Tools:
7. Volunteers are requested to bring their own tools suitable for cutting hedges and undergrowth next to hedging as well as wheel barrows for transporting the cutting. Volunteers with power tools will be requested not to lend their tools to other volunteers as it is assumed that owners are competent operators.
Insurance:
8. The Trust is insured for the planned activity, ensuring all volunteers are familiar with this instruction is part of the insurance requirement.